Top 5 Benefits of Cloud Property Management Software

The speedy progression of cloud computing over the last decade has led countless numbers of businesses within the tourism industry to make the smart switch and start adopting cloud Property Management Software.

Compared to the mountain of benefits that these systems offer, traditional ways of managing business processes just don’t stack up. That’s why learning about cloud PMS software is so important to you and your business. This blog covers the main benefits of cloud-based Property Management Systems and outlines a few ways they can help your accommodation business streamline your operations, manage your team, and ultimately boost your bottom line.

So… what is cloud Property Management Software?

Property Management Software (PMS) is a management suite that business owners and employees can use to manage daily tasks and coordinate various aspects of their property, such as reporting, payments, guests, bookings, and more. With an expertly designed Property Management System, you can contribute positively to all areas of your business. From streamlining processes for front-office staff to simplifying reservations for guests and assisting owners with overall strategy, the perks of cloud-based Property Management Software are vast and varied. Below, we’ve narrowed them down to our top five.

5 Benefits of Cloud-Based Property Management Systems


When it comes to cloud Property Management Systems, the major selling point is accessibility. Collating a library of management tools into one centralised system is convenient at the very least. But when you store your data in a cloud-based system, it takes convenience to new heights (literally).

When storing data in a network of servers, you can easily access it whenever and wherever you want. In other words, you won’t be limited to a single location or computer. All that’s needed is an internet connection (landline, satellite, cellular etc.), and you can access your data in real-time. This also proves handy in the unlikely event of an outage. Simply switching to another connection will have you back up and running before you can even begin to fret.

Additionally, getting started with a cloud PMS couldn’t be more straightforward (even for technological novices). This is because it allows you to seamlessly migrate from a previous system, meaning you won’t lose valuable information during the import process.


With cloud-based systems, regular updates paired with sophisticated security protocols help to diminish overall security risks significantly. Aside from being safe and sound from any form of data breach, the nature of a cloud-based Property Management System means that data will be continuously synced with and saved in the “cloud”. Therefore, data recovery is simple, ensuring that businesses can keep running smoothly without any significant interruptions.


Hand in hand with accessibility and security comes cost efficiency. Without a cloud-based system, data has no option but to be stored in physical servers. These require costly installation and ongoing maintenance. Not to mention, there’s a stack of other bills relating to energy and labour that will come into play. Cloud-based software alleviates the need for unnecessary spending by doing away with the physical infrastructure aspect. As a result, cloud Property Management Software users save scores of funds in hardware and workforce costs alone.

The shared nature of cloud-based PMS software also helps to ease costs by distributing the financial load among users. A cloud system can practically provide businesses with multi-million-dollar infrastructure that they couldn’t afford otherwise.


Our personal favourite, and what we believe is the key to success with any PMS software, is overall efficiency — how the system works to make life easier for YOU. Our PMS provides our users with the added benefit of easy integration with third-party connections. This means that our clients can manage every aspect of their business from a single platform. Whether it be accounting software, access control providers, payment gateways, or POS systems, our list of integrations is always growing.

Within NewBook, automation tools allow our users to save both time and wages. For example, our clients can automatically send targeted email and SMS campaigns, schedule automated reports, and set up follow-ups to ensure staff and guests are always informed and responded to promptly. Automating certain aspects of a business’s marketing plan, sending programmed responses, and being able to build on strategy simply by collecting data from automated reports are all things that make admin easy. Which leads me to…


Automated surveys and reports can help business owners gather insights about their clients… and staff. NewBook offers several reporting tools to help our clients monitor various performance indicators. For example, you can quickly track their occupancy rates, revenue, task completion statuses, and much more. Additionally, insights collected from analytical data can help property owners determine where they should be focussing their energy within their business!

Whatever PMS you choose to use, it’s clear that cloud-based options are the way forward. By making the move, your property could benefit from user-friendly features that will improve the way you do business, increase your revenue, and boost efficiency. 

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